Robertson AV
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Meeting spaces

Conference room AV systems

A conference room system is easier to approve when it is written down as a bill of materials: display, camera, microphones, switching, mounting and control, each with a model number and quantity.

Use the components below as a checklist against your room drawings and your conferencing platform. Confirm each item on the manufacturer spec sheet, then send the list for a written quote covering one room or a standard build repeated across many.

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Typical system components

Each line below is one entry on the bill of materials. Confirm the listed points on the manufacturer spec sheet for every model you shortlist.

Commercial displays

The main image for local content and far-end video.

Check on the spec sheet

  • Diagonal size against the farthest seat
  • Rated daily operating hours
  • Inputs and control ports (RS-232, LAN)
  • VESA pattern and weight for the mount
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PTZ conferencing cameras

Pan-tilt-zoom framing for rooms too deep for a fixed camera.

Check on the spec sheet

  • Optical zoom and field of view for the room depth
  • USB, HDMI, SDI or IP output
  • Platform certification where required
  • Mounting position and PoE budget
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Microphones & conference audio

Pickup that covers every seat without hand-passing a mic.

Check on the spec sheet

  • Coverage pattern versus table length
  • Echo cancellation in the mic or the DSP
  • Wired, wireless or Dante connection
  • Ceiling or table mounting
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Switching & table connectivity

Gets laptop and room-PC signals from the table to the display.

Check on the spec sheet

  • Number and type of inputs (HDMI, USB-C)
  • Supported resolution and HDCP version
  • Cable run lengths and extension method
  • Control integration
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Room control

One interface for power, sources and volume.

Check on the spec sheet

  • Supported devices and control protocols
  • Panel size and mounting
  • PoE or local power
  • Programming or configuration requirements
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Frequently asked questions

What should a conference room AV quote request include?

List the room dimensions, seat count, conferencing platform, the number of displays, and any existing equipment you plan to reuse. If you already have model numbers, include them with quantities; otherwise describe the room and the outcome you need.

Do I need a PTZ camera or will a video bar work?

Video bars suit small rooms where everyone sits close to the display. Deeper or wider rooms usually need a PTZ camera with separate microphones so that people at the far end of the table are framed and heard clearly. Check the camera field of view and microphone pickup range on the spec sheets against your room layout.

Can one room design be repeated across several sites?

Yes. Standardizing on one bill of materials simplifies support and spares. When quoting multiple rooms, give the per-site quantities and delivery addresses so the quote reflects the full volume and shipping plan.

How do I confirm lead times before committing?

Lead times vary by manufacturer, model and quantity, and can change. Ask for availability to be confirmed on the written quote, and identify any items that have acceptable alternates if a model is constrained.

Ready to price this system?

Send the room count, your component list or model numbers, quantities and delivery timing. Ask for lead times and availability to be confirmed on the written quote.

Request a quote for this system

Questions first? Call 800-919-6548 or email orders@robertsonav.com